Corporate Business Cards
Short answer
Use one governed template with a separate data record for each person. Record approved name, title, contact details, language and quantity. Stress-test the longest entry, then approve every personalised version: approving the template alone does not verify all employee details.
A corporate card system must work when another employee joins. Its purpose is consistent design and controlled data, not just an attractive first card. Version identifiers and a responsible approver help prevent an old title, phone number or logo from returning in a later order.
Key facts
- Data table
- One person per record
- Quantity
- Specified for each version
- Stress test
- Long names and both languages
- Approval
- Review every personalised version
Stress-test the template
Test a long surname, two-line job title, international phone number and second language. Establish wrapping and spacing rules rather than automatically reducing type for each exception. Georgian and Latin versions should remain equally readable; translations and name transliterations need approval by the responsible person.
Data, quantities and privacy
Use columns for version ID, name, role, public phone, email, language and quantity. Different people may need different quantities; provide these as well as the total for quotation. Send only information intended for the card, without unrelated personal data. Validate spelling and contact routes before creating print files.
Packing and repeat orders
Specify named grouping and labelling if cards will be distributed by employee; this is not an automatic packing promise. For repeats, check the latest approved template, changed data and stock availability. Agree file retention, delivery and usage rights instead of relying on an assumed indefinite archive.
Columns for one employee record
| Column | Purpose |
|---|---|
| Version ID | Match file and packing group |
| Name / role | Approved text in the required language |
| Contact | Information intended for public sharing |
| Quantity | Exact copies of this version |
| Approver | Who confirms the final record |
Frequently Asked Questions
Can several employees share an order?
Must a bilingual card be double-sided?
Is a brand book essential?
Should every personalised card be approved?
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